Haslemere Parochial Church Council

Our contact details are: the Parish Administrator, The Link, Derby Road, Haslemere, GU27 1BS and office@haslemereparish.org

We process data for the following data subjects:

Recipients of emailed newsletters

We hold your name and email address which you have provided to us.

The purpose is to send you newsletters and general information regarding the church in Haslemere.

Our legal basis is that our purpose is a legitimate interest.

We retain the information until such time as you ask to be removed from the mailing list.

Members of the Parish Giving Scheme

We receive your name and details of your giving from the scheme administrators.

The Planned Giving Secretary uses this information to assist us with our financial management. Our legal basis is that our purpose is a legitimate interest.

We retain the information for 7 years.

Members of the Gift Aid Scheme

When you sign-up for Gift Aid we hold your address and signature, we also record details of donations which you have made. We send this information to HMRC.

Our purpose is to assist us with our financial management and also to reclaim tax from HMRC.

Our legal bases are that are purposes are a legitimate interest and also necessary to fulfil legal obligations with HMRC.

We retain the information for 7 years.

Electoral Roll Members

When you join the electoral roll we hold your name, address, telephone number, email address, a declaration regarding your membership of the Church of England and your date of birth if reaching the age of 16 within the following 12 months.

Our purpose is to maintain an electoral roll and our legal basis is to fulfil legal obligations arising from the Church Representation Rules. We will also use the information to send you information regarding the parish.

We retain the information for 6 years until the preparation of a new roll.

Volunteers who require DBS checks

If you work with children and we require a DBS certificate we hold your name, address, email address, certificate number and date of issue.

Our purpose is to protect vulnerable people in our care and to maintain contact with you and our legal basis is to fulfil legal obligations.

We retain the information until the expiration of the certificate.

Parents and Children who attend First Steps

When you join First Steps we will ask you for your contact details, the name of the child who attends with you and their date of birth.

Our purpose is to maintain contact with you, advise you of forthcoming activities and events and to celebrate the child’s birthday.

Our legal basis is that our purpose is also a legitimate interest.

We retain the data for upto 1 year after your last attendance

For publicity purposes we may take photographs or video footage of children whilst participating in Parish activities. Our legal basis is the consent given by parents or guardians. We may retain the data indefinitely within our archives.

PCC Members

When you join the PCC we hold your contact details and date of birth.

Our purposes are the effective administration of the PCC and also to comply with the requirements of the Charities Act.

Our legal basis is that our purpose is also a legitimate interest and also to fulfil legal obligations.

We retain the data for 3 years after you leave the PCC.

Separate Privacy Notices are provided for:

Staff Members

People to be married at St Bartholomew’s or St Christopher’s

Baptismal Families

These are provided at the time of data collection.

You have qualified rights to access, rectify and erase your personal data, and to restrict or object to processing and to make your data portable. You have the right to complain to a Supervisory Authority (eg: The Information Commissioner’s Office)

V2.1 Dec 2019